Minutes from October 23, 2008 Meeting

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PLN IT Committee Minutes 10/23/2008


Began: 10:00am Adjourned: 11:03am

Officers: Chair: Jonathan Davis Auburn University, Vice Chair: Karin Craig Tuskegee University, Secretary: Steve Garner University of Kentucky, PLC Reps: Nina Boston(Arkansas), and Lalit Rainey(North Carolina A&T)

Attendees: Rich Phelps University of Kentucky, Mike Bratcher North Carolina A&T, Lalit Rainey North Carolina A&T, David Yates University of Tennessee, Chris Adcock University of Georgia, Nina Boston University of Arkansas, Anne Adrian Auburn University, Dan Brook Mississippi State University, Ray Kimsey North Carolina State University, Jim Segers Texas A&M University,



Agenda Items

I. Follow up from August PLN Meeting a. Steve Garner(Kentucky) elected Secretary b. Lalit Rainey(NC A&T) new 1890 rep to PLC c. 2008 Accomplishment Report, and 2009 Plan of Work have been posted to the collaborate site

II. PLC Report from Nina Boston and Lalit Rainey a. Next meeting in August 09 at the Florida hotel in Orlando Tentative theme: Remaining relevant in this global environment/changing environment. Topics include: New farm bill, CSREES reorganization, changing funding stream, changing ways we deliver information to clientele Topics will be dependent on PLN restructuring We( IT Comm) need to identify issues we have with PLN -Nina mentioned that it had been discussed that time is not well spent in the general session(topics not pertinent) -Anne mentioned that we don’t implement items discussed at the conference, we need to work to do this and try and cross lines of programming (committees) - Allow other committee members to sit in on committees meeting(Anne) -The General Session is too large for cross committee discussion(Nina) -The committee meeting time was more than we really needed. Not a lot of interaction between the committees(Jim). - Chris Adcock: Do all committees need to exist, possibly re-defined? That will be addressed(Nina). Number and makeup may not be relevant anymore(Nina).How can we align groups to be most productive? -Any changes will probably not be made until 2010

III. Review Plan of Work

1. PLN IT reps from states not represented Key Contact: Nina Boston --Nina will get those identified --Lalit: 1890 structure is different, which may result in their under representation -- IT Advisor: Jimmy Henning(Kentucky), plans to attend for some conf calls..but some conflicts.

2. Moodle module on Information Security Key Contact: Jonathan Davis --Jonathan is making progress, work is continuing --Should be done in the next couple of months

3. Social Networking tools Key Contact: Anne Adrian --Anne is working on this and it is continually updated -- Beginners guide to social networking, put the tools on the site, see how Extension people are using the tools --If you have examples of how Extension people are using these tools, put them on the website --How are we publicizing this resource? Poster Presentation at Galaxy by Anne and Rhonda; Trainings/presentations offered to Extension personnel

4. EARS Key Contact: Fred Piazza --Fred Piazza(LSU) is unable to attend today --POW: We will collectively study EARS --David Yates: Tenn has built the EARS type data collection into their reporting system

5. Training: Key Contact: Jim Segers --Share our methods among the group via the wiki, etc. --Assessment, determination of the best methods --Anne: Recommended we have a web conference…share our methods --Market it as an ACE-IT SIG


6. eXtension: Continue communicating and promoting eXtension activities to our state constituents Key Contact: individual efforts --Institutional Teams are being developed --Is the Ask an Expert Widget being implemented? --Kentucky will be implementing the AEW in December --North Carolina: will be implementing, having trouble getting counties to buy into it… -- Auburn has an email us link, could be replaced with the ask an expert widget --Jim Segers(Texas): They have it.. the county can turn it on or off if they would like; slow adoption process. Ask eXtension to help market/promote it

Additional Items --None

Adjourn: 11:03am

Next Meeting: February 5, 2009

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